Administrative Assistant

Position: Administrative Assistant 

Pay: $20.00 - $23.00 per hour

Job Type: Part-time

Work Location: In person 

Position Overview

Community West Church is seeking a detail-oriented, organized, and ministry-minded Administrative Assistant to play a central role in supporting our church operations. This person will partner with the Lead Pastor, staff, ministry leaders, and volunteers to provide administrative, communication, and event support.

• This is a part – time position, up to 25 hours per week

• Position will be fully in-person with an expected schedule of Monday-Friday 10am-3pm, and can be somewhat flexible with hours for the right candidate

• This position reports to the Lead Pastor

Position Key Responsibilities 

Lead Pastor & Session Support

• Help to maintain weekly schedule and appointments

• Prepare meeting agendas and provide some follow-up communications

• Assist with creation of training materials and some event support

• Assist with preparation and follow-up for baptisms and new member joining ceremonies

• Assist with organization for seasonal services (Advent and Christmas, Holy Week and Easter)

• Support monthly Session meetings and keep Session records
  
  Supporting the Director of Discipleship Pathways and Other Ministry Staff Support

• Maintain accurate church records, digital/paper files, and correspondence

• Manage shared office tools and assist across all ministries, as needed

• Maintain church calendar

• Oversee office systems

• Provide some communications and graphics support, including creation of signage, as able

Supporting the Children’s Ministry & Volunteers

• Prepare training and event materials

• Support childcare provider hiring, volunteer screening, and onboarding

• Maintain volunteer resources and registrations.

Requirements:

• Strong organizational and administrative skills

• Proficiency with Google Suite and professional experience maintaining calendars in Outlook

• Excellent multitasking, written and verbal communication, and event coordination abilities

• A heart to support ministry staff and volunteers in the church

• A collaborative spirit needed to work with a small staff team

• Takes ownership for tasks

• Is dependable and good with follow-through

• Is comfortable with, and feels positive about, working in a church environment

• Skilled in handling confidential information with sensitivity and appropriateness

What We Offer:

• A joyful, inclusive work environment rooted in faith

• Competitive compensation of $20-23 per hour (403b match and paid time off)